The club’s bylaws are the formal rules that govern how Tripleshot Cycling Club operates. They set out how decisions are made, how directors are elected, and how the society meets its obligations under the Societies Act.

SOCIETIES ACT  

Bylaws of Tripleshot Cycling Club  

Part 1 — Interpretation  

1. (1) In these bylaws, unless the context otherwise requires:  

"Societies Act " means the Societies Act of British Columbia from time  to time in force and all amendments to it;  

"registered address" of a member means the member's address as  recorded in the register of members.

 (2) The definitions in the Societies Act apply to these bylaws.  

2. Words importing the singular include the plural and vice versa, and words  importing a male person include a female person and a corporation. 

Part 2 — Membership  

3. The members of the society are the applicants for incorporation of the  society, and those persons who subsequently become members, in  accordance with these bylaws and, in either case, have not ceased to be  members.  

4. A person may apply to the directors for membership in the society and, on  acceptance by the directors, is a member.  

5. Every member must uphold the constitution and comply with these bylaws.  

6. The amount of the first annual membership dues must be determined by the directors and, after that, the annual membership dues must be determined at the annual general meeting of the society.

7. A person ceases to be a member of the society  

(a) by delivering his or her resignation in writing to the secretary of the society or by mailing or delivering it to the address of the society,  

(b) on his or her death or, in the case of a corporation, on dissolution,  

(c) on being expelled, or

(d) on having been a member not in good standing for 12 consecutive months. 

8. (1) A member may be expelled by a special resolution of the members passed at a general meeting.  

(2) The notice of special resolution for expulsion must be accompanied by a brief statement of the reasons for the proposed expulsion.  

(3) The person who is the subject of the proposed resolution for expulsion must be given an opportunity to be heard at the general meeting before the special resolution is put to a vote.

9. All members are in good standing, except a member who has failed to pay  his or her current annual membership fee, or any other subscription or debt due and owing by the member to the society, and the member is not in good standing so long as the debt remains unpaid. 

Part 3 — Meetings of Members  

10. General meetings of the society must be held at the time and place, in accordance with the Societies Act, that the directors decide.  

11. Every general meeting, other than an annual general meeting, is an  extraordinary general meeting.  

12. The directors may, when they think fit, convene an extraordinary general  meeting.  

13. (1) Notice of a general meeting must specify the place, day and hour of the meeting, and, in case of special business, the general nature of that  business.  

(2) The accidental omission to give notice of a meeting to, or the non-receipt of a notice by, any of the members entitled to receive notice does not invalidate proceedings at that meeting.  

14. The first annual general meeting of the society must be held not more than  15 months after the date of incorporation and, after that, an annual general  meeting must be held at least once in every calendar year and not more than 15 months after the holding of the last preceding annual general meeting.

Part 4 — Proceedings at General Meetings  

15. Special business is  

(a) all business at an extraordinary general meeting except the adoption of rules of order, and 

(b) all business conducted at an annual general meeting, except the following:  

(i) the adoption of rules of order;  

(ii) the consideration of the financial statements;  

(iii) the report of the directors;  

(iv) the report of the auditor, if any;  

(v) the election of directors;  

(vi) the appointment of the auditor, if required;  

(vii) the other business that, under these bylaws, ought to be conducted at an annual general meeting, or business that is brought under consideration by the report of the directors issued with the notice convening the meeting.  

16. (1) Business, other than the election of a chair and the adjournment or  termination of the meeting, must not be conducted at a general meeting at  a time when a quorum is not present.  

(2) If at any time during a general meeting there ceases to be a quorum present, business then in progress must be suspended until there is a  quorum present or until the meeting is adjourned or terminated.  

 (3) A quorum is 3 members present or a greater number that the members may determine at a general meeting.  

17. If, within 30 minutes from the time appointed for a general meeting, a quorum is not present, the meeting, if convened on the requisition of members, must be terminated, but in any other case, it must stand adjourned to the same day in the next week, at the same time and place, and if, at the adjourned meeting, a quorum is not present within 30 minutes from the time appointed for the meeting, the members present constitute a quorum.  

18. Subject to bylaw 19, the president of the society, the vice president or, in the absence of both, one of the other directors present, must preside as chair of a general meeting.  

19. If at a general meeting  

(a) there is no president, vice president or other director present within 15 minutes after the time appointed for holding the meeting, or 

(b) the president and all the other directors present are unwilling to act as the chair, the members present must choose one of their number to be the chair.  

20. (1) A general meeting may be adjourned from time to time and from place to place, but business must not be conducted at an adjourned meeting other than the business left unfinished at the meeting from which the  adjournment took place.  

(2) When a meeting is adjourned for 10 days or more, notice of the adjourned  meeting must be given as in the case of the original meeting.  

(3) Except as provided in this bylaw, it is not necessary to give notice of an  adjournment or of the business to be conducted at an adjourned general meeting.  

21. (1) A resolution proposed at a meeting need not be seconded, and the chair of  a meeting may move or propose a resolution.

(2) In the case of a tie vote, the chair does not have a casting or second vote in addition to the vote to which he or she may be entitled as a member, and the proposed resolution does not pass.  

22. (1) A member in good standing present at a meeting of members is entitled to  one vote.  

(2) Voting is by show of hands.

(3) Voting by proxy is not permitted.

23. A corporate member may vote by its authorized representative, who is entitled to speak and vote, and in all other respects exercise the rights of a member, and that representative must be considered as a member for all purposes with respect to a meeting of the society. 

Part 5 — Directors and Officers  

24. (1) The directors may exercise all the powers and do all the acts and things that  the society may exercise and do, and that are not by these bylaws or by statute or otherwise lawfully directed or required to be exercised or done by the society in a general meeting, but subject, nevertheless, to  

(a) all laws affecting the society,  

(b) these bylaws, and  

(c) rules, not being inconsistent with these bylaws, that are made  from time to time by the society in a general meeting. 

 (2) A rule, made by the society in a general meeting, does not invalidate a prior  act of the directors that would have been valid if that rule had not been  made.  

25.     (1) The president, vice president, secretary, treasurer and one or more other persons are the directors of the society.  

 (2) The number of directors must be 5 or a greater number determined from time to time at a general meeting.  

26.  (1) The directors must retire from office at each annual general meeting when  their successors are elected.

 (2) Separate elections must be held for each office to be filled.  

 (3) An election may be by acclamation, otherwise it must be by ballot.  

 (4) If a successor is not elected, the person previously elected or appointed continues to hold office.  

27. (1) The directors may at any time and from time to time appoint a member as a  director to fill a vacancy in the directors.  

 (2) A director so appointed holds office only until the conclusion of the next  annual general meeting of the society, but is eligible for re-election at the  meeting.  

28. (1) If a director resigns his or her office or otherwise ceases to hold office, the  remaining directors must appoint a member to take the place of the former  director.  

 (2) An act or proceeding of the directors is not invalid merely because there are less than the prescribed number of directors in office.  

29. The members may, by special resolution, remove a director, before the  expiration of his or her term of office, and may elect a successor to  complete the term of office.  

30. A director must not be remunerated for being or acting as a director, but a  director must be reimbursed for all expenses necessarily and reasonably  incurred by the director while engaged in the affairs of the society. 

Part 6 — Proceedings of Directors  

31. (1) The directors may meet at the places they think fit to conduct business,  adjourn and otherwise regulate their meetings and proceedings, as they see  fit. 

 (2) The directors may from time to time set the quorum necessary to conduct  business, and unless so set, the quorum is a majority of the directors then in office.  

 (3) The president is the chair of all meetings of the directors, but if at a  meeting, the president is not present within 30 minutes after the time  appointed for holding the meeting, the vice president must act as chair, but  if neither is present, the directors present may choose one of their number to be the chair at that meeting.  

 (4) A director may at any time, and the secretary, on the request of a director, must convene a meeting of the directors.  

32. (1) The directors may delegate any, but not all, of their powers to committees consisting of the director or directors as they think fit.  

 (2) A committee so formed in the exercise of the powers so delegated must  conform to any rules imposed on it by the directors and must report every act or thing done in exercise of those powers to the earliest meeting of the directors held after the act or thing has been done.  

33. A committee must elect a chair of its meetings, but if no chair is elected, or  if at a meeting the chair is not present within 30 minutes after the time  appointed for holding the meeting, the directors present who are members  of the committee must choose one of their number to be the chair of the  meeting.  

34. The members of a committee may meet and adjourn as they think proper.  

35. For a first meeting of directors held immediately following the appointment  or election of a director or directors at an annual or other general meeting of members, or for a meeting of the directors at which a director is  appointed to fill a vacancy in the directors, it is not necessary to give notice of the meeting to the newly elected or appointed director or directors for the meeting to be constituted, if a quorum of the directors is present.

36. A director who may be absent temporarily from British Columbia may send or deliver to the address of the society a waiver of notice, which may be by letter, telegram, telex or cable, of any meeting of the directors and may at any time withdraw the waiver, and until the waiver is withdrawn,  

(a) a notice of meeting of directors is not required to be sent to  that director, and  

(b) any and all meetings of the directors of the society, notice of  which has not been given to that director, if a quorum of the directors is present, are valid and effective. 

37. (1) Questions arising at a meeting of the directors and committee of directors  must be decided by a majority of votes.  

 (2) In the case of a tie vote, the chair does not have a second or casting vote.

38. A resolution proposed at a meeting of directors or committee of directors need not be seconded, and the chair of a meeting may move or propose a  resolution.  

39. A resolution in writing, signed by all the directors and placed with the minutes of the directors, is as valid and effective as if regularly passed at a meeting of directors. 

Part 7 — Duties of Officers  

40. (1) The president presides at all meetings of the society and of the directors.  

 (2) The president is the chief executive officer of the society and must  supervise the other officers in the execution of their duties.  

41. The vice president must carry out the duties of the president during the  president's absence.  

42. The secretary must do the following:  

(a) conduct the correspondence of the society;  

(b) issue notices of meetings of the society and directors;  

(c) keep minutes of all meetings of the society and directors;  

(d) have custody of all records and documents of the society, except those required to be kept by the treasurer;  

(e) have custody of the common seal of the society;  

(f) maintain the register of members.  

43. The treasurer must  

(a) keep the financial records, including books of account, necessary to comply with the Societies Act, and  

(b) render financial statements to the directors, members and  others when required.  

44. (1) The offices of secretary and treasurer may be held by one person who is to  be known as the secretary treasurer. 

 (2) If a secretary treasurer holds office, the total number of directors must not be less than 5 or the greater number that may have been determined under  bylaw 25 (2).  

45. In the absence of the secretary from a meeting, the directors must appoint  another person to act as secretary at the meeting. 

Part 8 — Seal  

46. The directors may provide a common seal for the society and may destroy a  seal and substitute a new seal in its place.  

47. The common seal must be affixed only when authorized by a resolution of  the directors and then only in the presence of the persons specified in the  resolution, or if no persons are specified, in the presence of the president  and secretary or president and secretary treasurer. 

Part 9 — Borrowing  

48. In order to carry out the purposes of the society the directors may, on  behalf of and in the name of the society, raise or secure the payment or  repayment of money in the manner they decide, and, in particular but  without limiting that power, by the issue of debentures.  

49. A debenture must not be issued without the authorization of a special  resolution.  

50. The members may, by special resolution, restrict the borrowing powers of  the directors, but a restriction imposed expires at the next annual general  meeting. 

Part 10 — Auditor  

51. This Part applies only if the society is required or has resolved to have an  auditor.  

52. The first auditor must be appointed by the directors who must also fill all  vacancies occurring in the office of auditor.  

53. At each annual general meeting, the society must appoint an auditor to hold  office until the auditor is re-elected or a successor is elected at the next  annual general meeting.  

54. An auditor may be removed by ordinary resolution.  

55. An auditor must be promptly informed in writing of the auditor's  appointment or removal.  

56. A director or employee of the society must not be its auditor. 

57. The auditor may attend general meetings. 

Part 11 — Notices to Members  

58. A notice may be given to a member, either personally or by mail to the  member at the member's registered address or by email to the email  address provided to the society by the member.  

59. A notice sent by mail is deemed to have been given on the second day  following the day on which the notice is posted, and in proving that notice  has been given, it is sufficient to prove the notice was properly addressed  and put in a Canadian post office receptacle. A notice sent by email is  deemed to have been given on the first day following the day on which the  notice is sent, and in proving that notice has been given, it is sufficient to  prove the notice was sent to the member’s registered email address.  

60. (1) Notice of a general meeting must be given to  

(a) every member shown on the register of members on the day  notice is given, and  

(b) the auditor, if Part 10 applies.  

 (2) No other person is entitled to receive a notice of a general meeting. 

Part 12 — Bylaws  

61. On being admitted to membership, each member is entitled to, and the society must give the member without charge, a copy of the constitution and bylaws of the society, which may be made available free of charge on the society’s website.  

62. These bylaws must not be altered or added to, except by special resolution. 

The club’s Code of Conduct sets out the standards of behaviour expected of all members. It supports a safe, respectful, and inclusive environment and is supported by our Discipline and Appeals Policy, which outlines how concerns are addressed and decisions are reviewed.

Tripleshot Cycling Club Code of Conduct

Purpose

Since its inception, Tripleshot Cycling Club (The Club) has been guided by a belief that all members should have an inclusive, respectful, and safe environment to ride bikes together. This policy provides clarity and guidance for the conduct of all registered members of The Club. In addition to the conduct standards contained in this code, The Club also adopts and accepts the provisions in the ViaSport BC Universal Code of Conduct (BC UCC) and the Cycling BC Code of Conduct. Alleged violations of this code, the Cycling BC Code of Conduct, or the BC UCC may be reported pursuant to the Discipline and Appeals Policy. 

Responsibilities

All registered Club members have a responsibility to:

1. Refrain from any behaviour that constitutes discrimination, abuse, harassment, or violence. 

2. Ensure that each member is treated equally. 

3. Preserve the dignity and foster the self esteem of each member of The Club by:

   • Treating each other with the highest standards of respect and integrity

   • Avoiding public negative criticism of other members

   • Consistently demonstrating the spirit of sportsmanship, sport leadership, and ethical conduct

   • Ensuring adherence to the rules of the sport and The Club

   • Welcoming and including new members

   • Respecting the property of others and not willfully causing damage 

4. Ensure a safe ride environment for themselves, all other members, and the general public by:

   • Not consuming any substances prior to participating in Club-sanctioned activities that may impair judgement, physical abilities and coordination, or the safety of other members or those around them

   • Supporting and staying with other members in the event of a mechanical problem or injury, including supporting them to seek medical care if warranted

   • Maintaining awareness of other members on Club-sanctioned rides, and ensuring no riders are left behind on “no-drop” rides

   • Participating in an introductory ride as an orientation when joining The Club for the first time

   • Riding in a consistent and predictable manner and avoiding taking unnecessary risks that may endanger other riders or members of the public

   • Speaking up if a member observes any unsafe behaviour on a ride or during other Club-sanctioned activities

   • Avoiding and de-escalating any confrontations with drivers or other members of the public

5. Contribute to a positive community environment within The Club as well as in the general cycling and local communities by:

   • Complying, at all times, with the bylaws, policies, and procedures of The Club and of Cycling BC

   • Promoting sport in the most constructive and positive manner possible

   • Adhering to all federal, provincial/territorial, and municipal laws. This also extends to host-country laws in the event club members are traveling as representatives of The Club (such as for international competitions or events)

6. Be an ambassador of The Club by:

   • Not riding on roads or trails in a way that may endanger themselves or other users

   • Giving and receiving advice and criticism, both between club members and with non-members, gracefully

   • Being aware of and adhering to legislation, rules, and policies that apply to where and how members cycle, including where cycling may be prohibited

   • Being responsible for mitigating the impact of their rides on other road/trail users and on road/trail conditions

   • Showing respect for ride leaders, race officials, and volunteers and accepting their decisions and direction

   • Striving for personal athletic achievement in the context of friendship and fair play

   • Strive to constructively resolve disagreements in a compassionate and respectful manner.

Tripleshot Cycling Club

Policy 1.1 - Discipline and Appeals

Purpose of policy

Members of Tripleshot Cycling Club are expected to fulfill certain responsibilities and obligations. These include, but are not limited to, complying with the policies, bylaws, rules, and regulations of The Club whenever Members may be considered to be representing The Club. Non-compliance may result in the imposition of sanctions pursuant to this policy.

Definitions 

1. Terms in this Policy are defined as follows:

1. Member: All individuals who are considered to be in good standing with The Club, having paid their registration fees, or those who have paid registration fees within the past five years

2. The Club: Tripleshot Cycling Club

3. The Board: The Tripleshot Cycling Club Board of Directors

4. Infraction: A violation or breach of the Code of Conduct and Ethics

5. Dispute: A disagreement, argument, or conflict between two or more Members

6. Complaint: A formal submission outlining an alleged infraction or dispute; may be submitted by one or more Members of The Club

7. Complaint Review Panel: A group of Members (consisting of at least three Members of the Board of Directors) convened to respond to a Complaint

8. Complainant – A Member or observer, or representative counsel, who makes a report of an incident, or a suspected incident, of maltreatment or other behaviour that is a violation of the standards described in the Code of Conduct and Ethics, or any other Tripleshot policy or bylaws

9. Minor: Any Member under the age of 19 years at the time of a suspected incident. Adults are responsible for knowing the age of a minor

10. Parties/Party: the people involved in a Complaint

11. Code of Conduct and Ethics (See above)

Application of this Policy

This policy applies to all Members and during all club sponsored and affiliated activities. This includes, but is not limited to, rides, social events, clinics, training camps, meetings, and any events or activities where a Member could be reasonably perceived as representing The Club. For example, Members participating in ride events or competitions and identifying themselves as Members of The Club, or wearing Club-branded clothing. 

This Policy also applies to Members’ behaviour outside of the activities and events of The Club, when such conduct adversely affects the reputation of The Club or the relationships The Club has with the community or its partners. The Board has discretion to apply this policy on a case by case basis depending on the nature of the incident. 

For clarity, this Policy also applies to alleged breaches of the Code of Conduct and Ethics by Members who were active at the time of the alleged breach but are no longer active (i.e., have allowed their Membership to lapse). 

In the instance of severe breaches of the Code of Conduct and Ethics, immediate discipline or sanctions may be applied, after which, further discipline or sanctions may be applied in accordance with this Policy. 

Notwithstanding this Policy, every person who experiences harassment continues to have the right to seek assistance from the BC Human Rights Tribunal, even when steps are being taken under this policy. Every person also retains the right to any protection or remedies available to them under the law regardless of the terms of this Policy. The Club will suspend action on any incident being pursued by the BC Human Rights Tribunal, under legal litigation, or under criminal investigation.

Minors 

Complaints may be brought by or against a Member who is a Minor. Minors must have a parent/guardian or other adult serve as their representative during this process. Communication from a Case Manager, Internal Discipline Chair, or External Discipline Panel (as applicable) must be directed to the Minor’s representative. A Minor is not required to attend an oral hearing, if held.

Reporting a Complaint

Any person may report a Complaint directly to The Board, which will then initiate a Complaints process. Complaints may be made verbally or in writing; however, at its discretion, The Board may request a written submission as part of the process. The Board may, at its discretion, appoint a representative for receiving and managing Complaints.

Reprisal and Retaliation 

A Member who submits a Complaint to The Board or who gives evidence in an investigation under this policy will not be subject to reprisal or retaliation from any individual or group. Any such conduct will constitute maltreatment and will be subject to disciplinary proceedings pursuant to this policy. 

False Allegations 

A Member who submits allegations that The Board determines to be malicious, false, or for the purpose of retribution, retaliation, or vengeance may be subject to discipline or sanctions depending on the severity of the allegations. They may also be required to pay for costs associated with an investigation that comes to this conclusion. 

Confidentiality 

Complaints submitted to The Board will be treated with all reasonable efforts to preserve the anonymity of the complainant, respondent, and other involved parties. However, depending on the nature of the incident and other factors, The Club recognizes that maintaining full anonymity during a Complaints process may not be practicably feasible. 

Notwithstanding any legal right held by the Parties, once the discipline and Complaints process has been initiated but before a decision is communicated in writing by The Board to the Parties, none of the Parties will disclose any information about the Complaint or proceedings to anyone who is not a Party or Member of The Board. 

Timelines

The Club and any Parties involved in the discipline and Complaints process will endeavour to come to a resolution or decision in a timely manner, but acknowledge that the steps of information gathering and deliberation should be given adequate consideration. As such, the process may take several weeks. If a delay is anticipated for any reason, The Board will communicate this to all involved parties.

Types of infractions

Minor infractions:

a) Disrespectful conduct or comments - Including derogatory name calling and swearing

b) Minor incidents of physical violence (e.g., tripping, pushing, elbowing) 

c) Conduct contrary to the values of Tripleshot Cycling Club

d) Non-compliance with the organization’s policies, procedures, rules, or regulations 

e) Minor violations of the Code of Conduct and Ethics

Severity of incidences as well as repeated offences may warrant treating any of the above infractions as a Major Incident. 

Major infractions:

a) Repeated or prolonged minor infractions

b) Hazing 

c) Comments or behavior that would be reasonably considered abusive

d) Comments or behavior that would be reasonably considered discriminatory on the basis of race, age, sex, gender, religion, disability, sexual orientation, family/marital status, or source of income

e) Behaviour that constitutes harassment, sexual harassment, or sexual misconduct

f) Major incidents of violence (e.g., fighting, pushing to knock down, spitting on) 

f) Pranks, jokes, or other activities that endanger the safety of others 

g) Conduct that appears intentional and could damage The Club’s image, credibility, or reputation

h) Repeated disregard for the bylaws, policies, rules, and regulations

j) Major or repeated violations of the Code of Conduct and Ethics 

k) Conduct that appears intentional and could damage the organisation’s property or improperly handling the organisation’s monies

l) Any conduct in violation of the Criminal Code of Canada

n) Any possession or use of banned performance-enhancing drugs or methods

Complaint Review Process

Whenever possible, the Club encourages Members to first attempt to resolve conduct issues informally. Examples of informal resolution include speaking to the person and informing them that the conduct was unwelcome or inappropriate and asking for it to stop, or consulting a Member of The Board. 

If an informal resolution fails to resolve the issue, or if the circumstances are such that  informal resolution is not possible or appropriate, any person may report an infraction of this policy to The Board. 

Complaints should be submitted to The Board within 14 days of the occurrence of the issue. If there is a perceived conflict of interest between a complainant  and a member of The Board, the board member should recuse themselves from any Complaints proceedings.

Upon receipt of a Complaint, The Club will form a Complaint Review Panel, which will:

1. Confirm with the Complainant that their Complaint has been received within five (5) business days 

2. Determine if the Complaint is made in good faith and falls within the scope of this policy. If both conditions are met, the review will proceed

3. Consider whether an alternative resolution process may be appropriate (e.g., facilitated discussion between the Parties)

4. Convene meetings with the Parties to discuss and document their recollection of the alleged incident 

5. Based on the information available to the Complaint Review Panel, make a determination of whether the responsibilities and obligations of Members have been violated or unfulfilled

6. Communicate this determination to the Parties in writing, including any requirements for remediation (e.g., an apology)

7. If warranted, issue any sanctions to one or more of the Parties (e.g., warning, suspension, removal from The Club)

Records of all sanctions will be maintained by the Club for an indefinite period, which will be no less than five years from the date of the Complaint.

Request for Reconsideration - Appeals

If any of the Parties are dissatisfied with the outcome of the Complaints process, they may request a review. This request must be received within five days of receiving the decision and must be communicated in writing. Upon receipt of a request for reconsideration, the Review Panel will convene a meeting of The Board to review the information and, if deemed appropriate, may consult outside counsel. 

The outcome of the reconsideration will be communicated to each Party as soon as reasonably possible, including any changes in the outcome, follow-up actions, or sanctions. In any case, the decision of the Board will be final and binding.

Sanctions

Any sanction imposed must be proportionate and reasonable. However, progressive discipline is not necessarily required, and the severity of a single incident of maltreatment or other prohibited behaviour may justify elevated or combined sanctions. 

The following sanctions may be applied as deemed appropriate by the Complaint Review Panel, and may be applied singularly or in combination:

a) Verbal or Written Warning - A verbal reprimand or an official, written notice that a Member has violated the Code of Conduct and Ethics, and that more severe sanctions will result if the Member is involved in other violations 

b) Education - The requirement that a Member undertake specified educational or similar remedial measures to address the violation(s) of the Code of Conduct and Ethics 

c) Probation - Any further violation of the Code of Conduct and Ethics that occur during the probationary period will result in additional disciplinary measures, likely including a period of suspension or expulsion. This sanction can also include loss of group-riding privileges or other conditions, restrictions, or requirements for a specified period 

d) Suspension - Suspension, either for a set time or until further notice, from participation in any capacity in any program, activity, event, or competition sponsored by, organized by, or under the auspices of The Club. A suspended Member is eligible to return to participation, but reinstatement may be subject to certain restrictions or contingent upon the Member satisfying specific conditions noted at the time of suspension 

e) Expulsion - Full removal from The Club, including any Club-sanctioned events, activities or competitions 

Records of all decisions will be maintained by the Club and may be shared with Cycling BC or other related organizations if deemed appropriate by the Board.

Suspension Pending a Hearing

The Club may determine that an alleged incident is of such seriousness as to warrant suspension of a Member as the result of an investigation, criminal process, hearing, or decision of the Complaint Review Panel. 

Complaint Review Panel Report 

Upon completion of its investigation, the Complaint Review Panel will prepare a report that will include:

1. Evidence from the involved Parties, Including statements made

2. Recommendations for resolution, including any actions or sanctions

This report will be provided to The Board and records stored confidentially by The Club. 

Review of policy

This policy will be reviewed and modified by The Board as required and at its sole discretion.

The Board is responsible for overseeing the club’s operations, finances, and long-term direction. Our Bylaws set out the rules that guide how the club is run, and our Code of Conduct outlines the standards we expect from members to ensure a safe, respectful, and welcoming riding community.

Read more about the Board of Directors here.